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Executive Assistant (Foundation) – Full Time – JOB#1565

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Company Description:

Estes Park Health exists to make a positive difference to the health and well-being of all we serve. Located about 90 miles northwest of Denver, at 7,522 feet above sea level, Estes Park Health sits in the heart of the Rocky Mountains. As a gateway to Rocky Mountain National Park, the adventurous lifestyle Estes Park supplies open endless outdoor opportunities for our staff. We promote a healthy work-life balance to give our staff the time to enjoy the “playground” that is Colorado.  

From pediatrics to geriatrics, Estes Park Health supplies a full spectrum of care for our friends, neighbors, and visitors in the entire Estes Park Valley and Rocky Mountain National Park. Today, over 18,000 patients—residents and visitors alike—see our health care teams for both outpatient and inpatient services.

Summary

This position reports directly to the Executive Director (ED) and provides support in a one-on-one working relationship.  The Executive Assistant serves as the primary point of contact for all internal and external constituencies on all matters pertaining to the Office of the Executive Director.  The position also serves as a liaison to the Board of Directors and EPHF staff members.  The Executive Assistant must be creative and enjoy working within a small entrepreneurial environment that is mission-driven, results-driven and community-oriented.  The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities.  This position will be expected to work independently on a variety of projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters requiring discretion.

Shift:

Full Time – Monday – Friday, 8am – 5pm with some variance as needed.

Duties: 

Executive Support:

  • Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; and arranging complex travel and/or event plans.
  • Plans, coordinates and ensures the ED’s schedule is followed and respected; communicates directly on behalf of the ED with board members, donors, staff and others on matters related to the ED’s programmatic initiatives.
  • Researches, prioritizes and follows up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Determines appropriate course of action, referral or response.
  • Provides a bridge for smooth communication between the ED’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the ED to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the ED, some of which may have organizational impact.
  • Successfully completes critical aspects of philanthropic deliverables with a hands-on approach, including completion of all deposits, acknowledgement letters, personal correspondence and other tasks that facilitate the ED’s ability to effectively lead the organization.
  • Manages donor database with accuracy and efficiency; maintains effective and accurate filing systems.
  • Provides Prospect Research to assist with the fundraising process.
  • Interacts with and supports all volunteers, both governance and general.

Board Support:

  • Prepares all board packets for all Board of Directors meetings and committee meetings.
  • Prepares all minutes from every board meeting and all committee meetings.
  • Maintains discretion and confidentiality in relationships with all board members.
  • Adheres to compliance with applicable rules in bylaws regarding board and committee matters, including advance distribution of material before meetings in electronic/paper formats.

Skills and Qualifications: 

  • Proficient in Microsoft Office software, CRM systems, Adobe Acrobat and social media web platforms.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly and with consistent, excellent attention to details.
  • Very strong interpersonal skills that reflect the ability to build relationships with stakeholders, including staff, board members, donors and external partners.
  • Expert level written and verbal communication skills.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a very fast-paced environment.
  • Forward-looking thinker who actively seeks opportunities and proposes solutions.

Education and Experience: 

  • Strong work history with 5-10 years’ experience supporting C-level executives, preferably in a non-profit organization.
  • High school diploma required; Bachelor’s degree preferred.

Hiring Range: 

$26.44-$28.85/hr, depending on experience.

A Unique Retirement Plan for you!

All employees are enrolled in a Money Purchase Pension Plan 401(a) which replaces Social Security contributions.  You control the investments on-line yourself or with you financial advisor to help it grow.  We also offer a 457(b) plan for you to ad additional funds to your investments.

We offer a full range of benefits to fit your needs and family for full time and part time employees!

  • Medical – Choose from a HSA or PPO medical plan with pre-tax spending accounts.
  • Dental – An affordable all-inclusive services plan.  No need to choose from 2 or 3 options.
  • Vision – Just for you or your whole family.
  • Paid Time Off – Personal and sick leave immediately available as accrued each pay period.
  • Medical Transport – Add MASA as a supplemental for both Air and Ground usable in all 50 states.
  • Accident and Critical Illness – For those unexpected life issues that may happen. Cash payouts to you.
  • Term Life and AD&D INS. – Free to full and part time employees.
  • Voluntary Life Ins. – Additional coverage for you to purchase for yourself, spouse and or children.
  • Short Term Disability – 2 levels to purchase for your needs.
  • Long Term Disability – Free to you while employed.
  • Employee Assistance Program – A comprehensive program for you and your family member which includes a national provider network for counseling services, life balance services, legal and financial services.

For more information about this opportunity call Human Resources at 970-577-4544 Monday-Friday 9am-4pm (MST) or e-mail questions to jobs@eph.org.

Equal Opportunity Employer: In compliance with federal law, including the provisions of Title VII of the Civil Rights Act of 1964, Section 503 and 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, EPH does not discriminate on the basis of race, sex, religion, color, national or ethnic origin, age, disability, or military service in its administration of policies, programs, activities or employment. In addition, EPH does not discriminate on the basis of sexual orientation or gender identity.

The descriptions above are listed as is at the time of posting and could change as needed at any time in accordance with state, local and federal laws.